VENDOR INFORMATION & LOAD-IN INSTRUCTIONS
2023 Festival Dates: June 11th | July 9th | Aug 13th | Sept 10th
SSOM hosts four events annually from 12-5pm on the second Sunday of each month June through September. SSOM occurs rain or shine! No refunds or transfers of vendor fees will be allowed. Eligible vendors include: Artists, Creatives, Entrepreneurs, Makers, Culinary Artisans, Crafters, Arts-Organizations, Non-Profits, & OTR Brick & Mortar businesses. All vendors will be approved by the Vendor Coordinator. Unsure if you are eligible? Please email us at SSOMVendors@gmail.com
Second Sunday on Main aims to build a cultural festival that benefits both residents of the OTR community and the merchants that make up it’s unique neighborhood. While we welcome ALL vendors to apply – we reserve the right to work towards curating what is in the best interest of the SSOM festival and the community it serves. Our vendors are important to the success and growth of our wonderful Main Street community. Due to the diverse attendance at each event, we ask that no political or religious organizations apply for vendor space, and preference is given to vendors who demonstrate added crowd interaction through activations, activities, or other unique displays.
Set-Up Details
Vendor Spaces will be assigned to vendors on the morning of each event. Enter Main St. from Central Parkway, Vendor check-in will start at Main and 12th St. then move towards 13th St. as fill the street with vendors, North to South. Vendors cannot secure, mark or hold spaces prior to receiving their assigned spaces each morning. You must go where volunteers direct you to set-up. All spaces are 10’x 10’. If you need additional space you must purchase two (2) spaces at check-out in the online registration form for a total of 10’x20’. Your vendor set-up must NOT block the entry door of any Main St. business.
Spacing: While there are no assigned spaces, our friendly volunteers will direct you to an available space once you check in. We ask that you set up flush with the curb; keep the middle of the street clear for event traffic and emergency vehicles. Please note that you may be asked to move your booth during set up to fit snugly into the space you purchased, and for us to maximize the space to accommodate all vendors.
Do not set up directly in front of a business’ doorway or leave items on the sidewalk – we love our Main Street businesses and it is very important that we do not block foot traffic to their shops. Please review the event layout sent prior to the event for more details.
Load-in will be staggered. All vendors who have purchased a seasonal membership will begin load-in at 9:30am. All other Vendors will be allowed to start load-in at 10:00am.
We will be working with Main Street businesses to assist in programming their spaces and storefronts. SSOM will send an email out 1-2 weeks prior to each event with a detailed layout to notify vendors of which storefronts and spaces are off-limits due to business activations and programming. We ask you respect the merchants’ space and choose locations that do not interfere with their storefronts.
Vendors are responsible for everything needed to conduct business for the day including:
Table and chairs
Canopy / tent and weights for each leg (weights are REQUIRED for set-up, no exceptions)
Products and materials
Payment processors or cash to make change for sales
Any required permits, licenses, fees, sales tax, and insurance
Portable electricity/generators, or power cords, if needed ( ie. food vendors)
Water or other sanitary items (ie. food vendors)
*** Vendors may not set up in restricted areas marked on the layout sent out each month. Vendor set-up must NOT block the entry door of any Main St. business. You WILL be asked to move regardless of your set-up if you don’t adhere to this guidance***
Day of Event Details
Enter Main Street from Central Parkway. Volunteers will check you in at 12th and Main, then direct you to an unloading zone. We will fill the street starting from the Liberty St. end of Main Street and fill the street south from Liberty to 12th street. UNLOAD, PARK, then SET-UP your booth! There are no bad spots! We promise.
Schedule
9:30am Load-in for seasonal vendors will start at 12th Street and fill North to South filling the street. Volunteers will direct you where to go.
10:00am Load-in for all other vendors, aka anyone who has NOT purchased the full season. Will fill in remaining zones. Depending on the quantity of vendors for the market we will extend to Orchard or Liberty Street.
11:00am Vendor check-in closes
11:30am All cars must be offsite and parked at Rothenberg School parking lot or public lot
12:00pm Event Starts
5:00pm Event ends
5:00-6:00pm Vendor breakdown, breakdown your booth and set all items on the sidewalk. No cars will be admitted onto the street until all booths are broken down. Please review the Load-out Map for load-out instructions.
Load-In
Vendors may set up no earlier than 9:30 AM as the streets will not be closed yet. Vendors must check-in no later than 11:00 AM and vehicles must be unloaded and off the street by 11:30 AM, no exceptions. The street will be closed to all vehicular traffic starting at 11:30AM. Vendors must be completely set up by the start of the festival at 12:00 PM.
Check-in at Main St. & 12th St. (see layout) as we fill the street, check-in will move south as we fill the street.
Drive North and PULL UP TO CURB WHERE VOLUNTEERS DIRECT YOU
UNLOAD ALL OF YOUR ITEMS ONTO THE SIDEWALK NOT THE STREET
Park your vehicle elsewhere BEFORE setting-up your tent or booth
Vendors may utilize the parking lot at Rothenberg Preparatory Academy located on Main Street passed Liberty and before Schiller Street, on your right-hand side
Return to your assigned spot and begin booth set-up.
Unloading Your Car:
GET YOUR SPOT Main Street is a one-way street, volunteers will direct you where to park before you can unload. Pull up directly behind the car in front of you.
UNLOAD everything you need for the entire day from your vehicle onto the sidewalk.
PARK your car off site before setting up your booth. No set-up is allowed until your car has been removed from Main St. (see recommended parking locations below). Moving your vehicle before setting up your tent or booth is a mandatory safety protocol.
SET-UP your tent, tables, and wares once you’ve returned from parking your car.
Do not leave your car unattended. Volunteers will help you enter, unload and exit the street in an orderly fashion. UNLOAD, PARK, then SET-UP your booth! There are no bad spots - we promise.
Load-Out
Pack up your booth and items exactly at 5PM. If you know you need more time, start your break-down early.
Breakdown your booth, then move all items, tent, table and chairs to sidewalk.
Once your booth is completely broken down and moved to the sidewalk, check-in with your Zone Leader at your Zone’s intersection:
Zone 1: ORCHARD & MAIN ST.
Zone 2: 14th & MAIN ST.
Zone 3: 13th & MAIN ST.
Zone 4: 12th & MAIN ST.
Once they give you the ok, find your load-out route on the LOAD-OUT MAP. Retrieve your car and enter back onto Main St. from Sycamore St. using the connecting street associated with your Zone (ORCHARD, 14th, 13th or 12th ST.) Remember Main St. is still a one-way North to South.
12th is a one way going East but since we have a permit, you can enter the “wrong way” from Sycamore if you are located in Zone 4.
Pay attention to your Zone leader, they will give you permission to enter Main St. once it is safe.
DRIVE SLOW and pull up closely to the curb where your items are, pack up your car as quickly as possible, and slowly exit Main St. by driving North towards Liberty St.
Please drive slowly while entering/leaving Main St. people are still milling around and the street is open to pedestrians until the barricades are removed.
Please be as quick as possible when loading your vehicle!
Be sure to keep the middle lane clear so we can all keep traffic moving. CPD will not open up the street to ANY vehicles until the street is clear of vendors, meaning everyone has packed their items onto the sidewalk
Please remember that all vendors are responsible for the clean-up of their site. Please leave your Main Street vending space in as-good or better condition than when you arrived. We have no clean up staff or any way to dispose of big items such as abandoned tents or bags of trash. This is a ‘leave no trace’ event. We appreciate your cooperation!
Review the Vendor Agreement and Vendor Code of Conduct that you agreed to upon registration.
Parking
The Rothenberg Prep Academy, located at the end of Main St., has generously donated their parking lot for SSOM Vendor Parking. The parking lot is located ON MAIN ST., pass over Liberty and it will be on your right (1620 Main St., 45202 is the closest address). It has a black fence around it and will be marked as SSOM Vendor Parking Only. This lot will be first come first serve but should help out a lot!
Additional Parking:
Paid street meters now run on Sundays from 2-9 PM. NOTE: Many side streets are now Residential Only parking, please make sure you read parking signs well.
You can download the City’s parking app and pay from your phone, as well as pay at the parking stations.
Metered Parking throughout the neighborhood
Ziegler Parking Garage on Sycamore
Parkhaus Garage at 1123 Sycamore for a daily rate.
Please view other Over-the-Rhine parking options HERE.